Why Job Descriptions are Important
Job Descriptions are important because they describe the duties and responsibilities of the job an employee needs to do. They also help an employer assess and clarify what they need from the job.
When writing a Job Description, you should consider the following:
· What tasks the job needs to fulfill?
· What responsibilities/accountabilities the employee will have?
· What skills and abilities are needed to perform the job?
· Does the employee need any particular qualifications or experience?
Having Job Descriptions in place demonstrates your organisation has clear criteria about what the job involves. As a result there is a transparency between employer and employee.
The Job Description should also include the company values and reiterate the approach to safety. This demonstrates the importance of company values and that safety is never compromised – it’s a good reminder that it’s just part of the job!
They can also be used as a reference point for probation reviews, performance reviews and performance management. If the Job Description clearly outlines responsibilities and accountabilities, these can be used as a measurement in reviews.
The difference between accountabilities and responsibilities:
RESPONSIBLITIES – The tasks an employee must accomplish in their day-to-day job.
ACCOUNTABILITES – The tasks an employee must answer for if they are not completed that cause an impact to other workers, customers or general public.
A Job Description can also be used as a reference point for succession planning. If you have an employee that is performing above and beyond their Job Description, they just might be your next shining star in a more senior position.
It’s recommended not to include the Job Description in the contract of employment. The reason why – it’s more difficult to change something that is contractually bound by law.
Job Descriptions absolutely add value. As a leader within your company, reflect on whether your Position Descriptions need to be updated or created.